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Project Administrator

Company Overview

UA Builders employs a staff of over 200, including project managers, estimators, BIM specialists, and site personnel with engineering, architectural, accounting, and computer science expertise. The firm offers a complete range of services, from site selection analysis to constructability reviews, interior fit-outs, new ground-up construction, and building infrastructure upgrades.

Job Summary

It is the responsibility of the Project Administrator to plan and oversee construction projects from start to finish in a timely and cost - effective manner.  The project administrator communicates with Project Managers, Senior Project Managers, colleagues, subcontractors, vendors, and suppliers to ensure projects are started and completed with minimal error.

Essential Functions:

  • Assist Executive Project Managers and Project Managers in coordinating multiple projects simultaneously.
  • Become knowledgeable with contract documents, drawings, specifications and scope of work.
  • Communicate with landlord representative throughout projects.
  • Submit COIs, work orders, and schedule logistics with building management.
  • Input data into Procore Software and Dropbox for project related documentation
  • Help maintain and update contract document logs: Inspections and Submittals as needed.
  • Track all Permits and Inspections.  Ensure that all inspections are scheduled in a timely fashion throughout the project.
  • Organize, track, and maintain project related files, drawings, materials, and correspondence; such as, Contract Items, RFIs, and Field inspections and inspection reports.
  • Print project drawings for Project Managers and Project Superintendents.
  • Ensure latest set of drawings is sent to job sites.
  • Process and distribute Submittals and RFI’s.
  • Review Procurement Log for errors and maintain accuracy.
  • Create and maintain meeting minutes from weekly internal project meetings.
  • Manage light fixtures.
  • Facilitate subcontractor bidding (distribute and track bidding process).
  • Help with material take-offs and material purchasing
  • Work with suppliers in regards to ordering and tracking materials to project site
  • Ensure planned deadlines are met.
  • Develop relationships with Sub-Contractors and expand professional network.
  • Working Knowledge of New York City Department of Buildings Forms.

Qualifications and Skills

  • Must have 2 to 5 years commercial construction project administration experience
  • Strong attention to detail and organizational skills required.
  • Proficiency in Microsoft Office required.
  • Proficiency in Procore required.
  • Must be flexible and have strong multi-tasking capabilities.
  • Strong ability to work with others: clients, colleagues, and management.
  • Strong abilities in scheduling and must be familiar with purchase orders, project manager documents and writing contracts.
  • Bachelor’s degree in construction, civil engineering, or similar preferred.

Benefits + Perks

Benefits include - Medical, Dental, Vision Insurance, PTO, 401K, and professional development.

Perks include - Working in the WeWork LIC, NY office, snacks, happy hours.

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